WIC Policies

Appendix

Definitions (EBT)Definitions

I. Vendor Management

Complaints Against VendorsState and Local Responsibilities (EBT)State and Local Agency Responsibilities in Vendor ManagementTraining of Local Agency Vendor CoordinatorsVendor AuthorizationVendor FilesVendor MonitoringVendor Training (EBT)Vendor Training

II. Nutrition Services – Breastfeeding

Breastfeeding Promotion and Support
Breastfeeding AidsBreastfeeding DescriptionsBreastfeeding InterviewBreastfeeding Positive Peer InfluenceBreastfeeding Promotion and SupportPositive Breastfeeding Clinic Environment
Food Package Prescriptions
Food Packages (EBT)Food PackagesFoods that are Authorized (EBT)Foods that are AuthorizedMedicaid (EBT)Medicaid ReimbursementOrdering Formula from State (EBT)Ordering Formula from StateTailoring Food Packages (EBT)Tailoring Food Packages
Health Care Referrals
Health Care Referrals
Nutrition Education and Counseling
Breastfeeding CounselingMonitoring and Evaluation (NEP)Nutrition and Food Package Counseling (EBT)Nutrition and Food Package CounselingNutrition Education (EBT)Nutrition EducationStaff TrainingStaffing Requirements
Participants Screening and Assessment
Anthropometric and Laboratory ProceduresMid-Certification Health AssessmentsNutrition Risk ManualVENA

III. Information System

Documentation
Documentation (EBT)Documentation
Planning
Information System Planning
Reports
AD Hoc ReportsInformational ReportsRequired Reports (EBT)Required Reports
System Security and Training
System Security (EBT)System SecuritySystem Training

IV. Organization and Management

Administrative Staffing
Administrative Staff TrainingTime Studies
Confidentiality
Confidentiality
Emergency Planning
Emergency Planning (EBT)Emergency Planning
Equipment
Computer Hardware (EBT)Computer Hardware Maintenance and ReplacementEquipment InventoryEquipment Purchasing
Homeless and Domestic Violence Shelters
Homeless Shelters (EBT)Homeless and Domestic Violence Shelters
Policy and Information Sharing
MeetingsMemosSharePointState Plan Process
Record Retention
Record Retention (EBT)Record Retention
Supplies and Materials
Clinic Forms and Supplies Ordering (UCI)Forms and Training Modules

V. Nutrition Services and Administration Expenditures

Allowable Expenditures
Food and NSA Expenses (EBT)Food and NSA Expenses
Local Agency Funding
Funding CommitteeFunding Formula
Reporting
Direct and Indirect CostMonitoring of Nutrition Education Costs

VI. Food Funds Management

 

VII. Caseload Management

Outreach
Outreach
Waiting Lists
Waiting Lists

VIII. Certification

Appeals
Appeals
Certification Procedures
Applicant Categories and Certification PeriodsEndorsers and ProxiesGuardians and Proxies (EBT)Missed AppointmentsPresence at Certification EBTPresence at CertificationProcessing Standards and Appointment TimesProvisional Certs (EBT)Provisional Certification/Unreasonable BarrierRights and Responsibilities (EBT)Rights and ResponsibilitiesSteps for Certification (EBT)Steps for CertificationTransfers (EBT)TransfersVoter Registration
Homeless & Migrant Applicants
Homeless ApplicantsMigrant Applicants
Identity and Residency
Proof of Identity (EBT)Proof of IdentityProof of Residency (EBT)Proof of Residency
Income Eligibility
Adjunct EligibilityHouseholds (EBT)HouseholdsIncome DocumentationIncome ExclusionsIncome GuidelinesIncome Reassessment (EBT)Income Reassessment During a Certification PeriodIncome TypesSpecial Income Situations
Ineligibility and Termination
Ineligible ApplicantsTermination (EBT)Termination
Participant Violations and Complaints
Complaint Handling (EBT)Complaint HandlingDual Participation (EBT)Dual ParticipationParticipant Violations (EBT)Participant Violations

IX. Food Benefit Accountability and Control

Check Printing
Card Inventory (EBT)Check Handling and IssuanceE-WIC Card Issuance (EBT)Check StockMailing ChecksProration (EBT)Proration of Food Packages
Instructions to Participants
Instructions to Participants (EBT)Instructions to Participants
Reconciling Checks
Formula and Food Returns (EBT)Formula and Food ReturnsLost Cards (EBT)Lost ChecksRedeemed Voided ChecksReprinting and Voiding Checks

X. Monitoring and Audits

Fiscal Audits
Fiscal Audits
Local Agency Self Evaluation and Monitoring
Conflict of InterestMonitoring of Staff (EBT)Monitoring of Staff to Prevent and Detect FraudSelf Evaluation Tool
Management Evaluations
State Management EvaluationsUSDA Management Evaluations
Technical Assistance
Technical Assistance Visits

XI. Civil Rights

Civil Rights Monitoring and ReviewsCivil Rights TrainingCollection of Racial and Ethnic DataComplaints of DiscriminationLimited English ProficiencyNondiscrimination StatementPersons with DisabilitiesPublic Notification